Lodging & Reimbursement Information


All participant lodging will be booked directly by Harvard. Lodging dates and confirmation numbers will be sent directly to participants. 

UQM PIs will be staying at the Harvard Square Hotel.

Junior participants will be staying at either the Porter Square Hotel or Hotel 1868.



All reimbursements will be completed after the conclusion of the meeting. All participants will be reimbursed for the cost of airfare (economy class) and ground transportation.

Please save all receipts and send to Hannah Belcher following the meeting.  Please also complete the highlighted portion of the Non-Employee Reimbursement Form (NERF) found on this page and return with your receipts.

Once you have provided your receipts and NERF, you will receive an email from vendorsetup_ufs@harvard.edu to set up a profile in Harvard's reimbursement system. When your profile is complete, your reimbursement will be submitted for processing. 

If you have any questions about lodging or reimbursement, please contact Hannah Belcher


Non-Employee Reimbursement Form98 KB